Our receipts, manuals and warranties for household equipment used to be drowned in a pile of papers, but now, after an overhaul I did during spring cleaning for Chinese New Year this year, they look something like this now but in a clear plastic divider. I’m still working on getting our filing system to work for us.
But, I have the concept in place. Just three simple steps.
(1) Take photos right away
How many times have you ended up with a proof of purchase that looks like this? Or one that went missing when you need to get something repaired? These point of sale receipts don’t keep well.
So take a photo either right away after your purchase or right away when you get home and unpack the equipment then, save the soft copy in a folder on your computer (make sure you back up, of course). My plan is to print a copy and file it with the manual / warranty card, so that even if I lose the original receipt, I lose the photo of my receipt, I still have a third copy as back up.
I’ll go one step further and take a photo of the product in its box, because I have encountered an instance where the service centre had no idea what model my product was (and hence could not order the necessary parts) until I remembered I had a photo of the box somewhere and showed it to them. #truestory
(2) File Right away, in a certain way
I have loads of these deep pocket holders than can be filled and I plan to use one for each equipment. Just insert the manual, original receipt, printed receipt and warranty card and you’re good! If you have OCD like me, you can label them individually, not by product name (that’ll make the filing look messy) but with a code you devised for this. See next point on how to use!
(3) Enter Data
As organised as I think my eventual filing system will be, I wouldn’t spend time looking through each and every pocket filed, simply because I’ll have too many equipment in say 2-3 years and it’ll take a long time to locate one out of so many.
Since we haven’t moved and my equipment is probably at an all time low, I’ve already started to collate my equipment list as above (the purchase date, warranty period and expiry date are dummy figures), so that searching for anything is a simple matter of holding down “ctrl + F”. Use excel instead of word because the filter function is super useful when you can’t remember how you named your product.
My formulae under the “Expiry Date” cells automatically calculates the expiry date based on the duration of the warranty period I key in. No need for me to calculate it myself!
There you go! Three simple steps to ensure that you know where to find what you need when you need it. How do you keep record of your receipts, manuals and warranties, I’ll love to learn of different ideas!
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I keep simple records of our daily life on my Dayre. I also use Instagram and update my Facebook Page pretty often. To keep all sorts of ideas, I pin them to my Pinterest. If you enjoyed reading this post, connect with me on the various platforms I'm on and you won't miss an update!